About our purchase order system

General Information

PurchAce has been designed from the ground up to be user-friendly whilst not compromising on features.
PurchAce Features:
  • cost centres can be assigned per PO line and each individual user can be restricted access to assign to only certain Cost Centres.
  • PurchAce handles VAT for UK users. (Tax can be turned off for countries with no VAT)
  • Users can request authorisation by a specific manager.
  • ... and e-mail PO auth requests to managers. The manager can click a link in the email to be taken straight to the PO on PurchAce and authorise it
  • e-mail POs to your suppliers....as PDF documents in the networked version or HTML in the internet based version


  • PurchAce provides a 'free field', of your description - for example, you could name the field, 'Job IDs' to allow you to assign POs to Jobs in your company and PurchAce will then allow you to search for POs by Job ID.
  • Search for POs using multiple criteria and Save reports for quick find in future
  • Search for products across all suppliers.... Find the best price for a specific product or show all the supplier that sell that product.
  • Make internal notes that only your users can see
  • Specify printed notes that appear at the end of your purchase order.
  • The networked version has it's own built in purchase order layout designer
  • For larger companies PurchAce will allow up to 6 levels of authorisation - so, up to 6 different managers can authorise a purchase order at 6 levels.
  • Manager users can authorise to a specific level in the authorisation hierarchy and the value they can authorise to can also be restricted.

Please contact us if you have any unusual requests or need something clarifying

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PurchAce is now available in three versions depending on your demands:

So whatever size and make-up of your company, we have a solution for you.

Standard Version

Installed on each PC on your network

Windows PCs only

shared database

Not accessible outside your network

PurchAce Desktop version

Citrix / RDP Version

Installed on your server

accessed by client PCs with permission to access your RDP / Citrix server

PurchAce Desktop version Over Remote Desktop / Citrix

Internet Based

No installation required

Internet browser based.

Hosted by us, you have no setup to do!

Accessed through a standard web browser.

Just log-in using any web modern web browser on any device

PurchAce Internet Based Using Web Browser

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Free Trial

Want a Free Trial, with no obligation?

If you would like to trial the new web based version of PurchAce, please contact us so we can set you up with a no obligation account.

If you would like to trial the networked version, please feel free to Download and install the Free Trial.

Why not contact us for more information and to arrange a free trial.